Position Summary:
Sports Officer – you’ll make sure that every member of the Club has the chance to take part in sport by ensuring that all sports sections are aware of available activities and where they can go to get involved.
You’ll distribute information and organise sport-related events/projects, classes, programmes, coaching, club development and training. You’ll also need to target those who want to take part for fun, as well as those who are interested in competing at all levels, from local to national and international. This position requires critical thinking skills and the ability to work independently.
Sports Officer must work constructively and collaborate with all sports sections and departments. Sports Officer is expected to maintain an awareness of potential problems while creating a warm and welcoming atmosphere in their particular sports event.
DUTIES AND RESPONSIBILITIES
Duties and responsibilities include the following and other duties may be assigned from time to time.
- Daily/Weekend report for Sports Club facilities
- Ensured sports activities calendar are updated daily on the events happening and liaise with all those related departments at least 2 weeks in advance.
- To ensure all the Sporting facilities (inclusive of swimming pool and gymnasium) are clean and in good playing condition.
- Issued or arranged out events order form to all the various department that are involved.
- Handle towel missing and follow up with investigation for missing towel.
- To attend and reply to member complaint/s either by phones, emails or SMS/WhatsApp Manager on Duty (MOD).
- Checked email on request made by SCC chairman, GM, Section Captain, Convenor and members for any duty assignment to be carried out.
- Attending telephone calls from Section Captains/Members and to assist/follow-up on their request.
- Handled and follow-up with Member complaints that are pertaining to Sports matters.
- Received letter via email, fax and postal from other Clubs and to arrange for circulation to all parties’ concern or for GC approval (if any).
- Draft letter for typist to reply and arrange for delivery.
- Write Sports reports for Club newsletter.
- To arrange with suppliers for quotations and to negotiate with suppliers for best price.
- To arrange for tender process and follow up for all sporting facilities.
- To follow up for payments to suppliers.
- To attend and assist all sports section monthly section meeting.
- To write Section Meeting minutes
- To arrange for Section subsidies for approval from SCC and GC.
- To arrange for Section subsidies and to apply /follow up with accounts for subsidies disbursement.
- To ensure subsidies given are properly accounted for.
- To handle all sports section complaints
- To check monthly sports section accounts.
- To prepare Section annual sports budget and monitor on the budget allocated.
- To arrange exchange of souvenirs for Section games.
- To coordinate for all sporting Section and Inter Club Tournaments.
- Actively seeking opportunities to improve yourself
- Knowing and understanding the Penang Sport Club constitutions, bye laws & staff handbook
- To actively engage in the performance development and management process
- To check and replenish first aid boxes in the sport facilities in line with established procedures
- Commitment to and understanding of equality and diversity issues within a diverse and multicultural environment
- To undertake any other duty as specified by the Head of Department not listed above
Duties and responsibilities include the following and other duties may be assigned from time to time.
- Update daily to Sports Coordinator in regard to the Sports Club events/facilities.
- To ensure all the Sporting facilities (inclusive of swimming pool and gymnasium) are clean and in good condition.
- Handled missing towel/s and follow up with investigation.
- Attend and assist member in any complaint/s that are pertaining to Sports.
- Wash and dry towels and jersey.
- Keep the Sports store clean and tidy.
- Arrange all the Sports Section trophies/souvenirs in the glass window cabinet.
- Conduct inventory check on all Sporting equipment monthly.
- Handle Tennis Club Night session or field sports session.
- Enter records into computer systems.
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